We are seeking a Accounts & Operations Officer to support SmartSea’s finance and administrative functions. The role combines basic accounting support, purchase order and billing processes, budget tracking, contract documentation, and general administrative tasks. This is an excellent opportunity to gain hands-on experience in a dynamic, growing company.
Procurement & Payments Reconciliation:
- Process purchase requisitions and purchase orders under supervision, ensuring accuracy and timely approvals.
- Match and reconcile invoices against POs and payment registers.
- Maintain supplier records and assist with routine communications and follow-ups.
Billing & Contracts:
- Assist in processing invoices and billing milestones.
- Help maintain records of contracts and agreements.
Data & Reporting:
- Support basic budget tracking, helping identify and report simple variances.
- Compile basic financial and operational data for reports.
- Prepare simple summaries or tables for management review.
Administration:
- Assist with office tasks, including inter alia, scheduling meetings, travel arrangements, and maintaining supplies.
- Organize and maintain financial and project documentation.
- Provide ad hoc support to the finance team and other departments as needed.
- Prepare and post accurate journal entries in accordance with accounting standards.
Process & Quality Assurance:
- Support implementation of internal control procedures.
- Contribute ideas to improve efficiency of accounting and reporting processes.
- Bachelor’s degree in Accounting, Finance, Business Administration, or related field.
- 1+ years of experience in accounting, finance, or administration.
- Basic understanding of procurement, invoicing, and budget monitoring processes.
- Proficiency in MS Office, especially Excel.
- Strong attention to detail and organizational skills.
- Good communication and teamwork skills; eager to learn and take on new tasks.
- Maritime industry background.
- Familiarity with accounting or ERP systems.
- Basic understanding of local tax and compliance regulations.
- Prior experience in invoice matching or accounts payable/receivable processes.
- Basic understanding of contract lifecycle management process.
SmartSea is an Equal Opportunity Employer and values a diverse workforce with many different countries and cultures represented in our business. SmartSea offers:
- Thirteen Salaries.
- Pension Fund.
- Medical Insurance.
- Sports Benefit.
- Opportunities for professional growth and development.
- A collaborative and innovative startup culture.
- Work with cutting-edge technologies in a dynamic environment.
- Opportunity to lead critical infrastructure initiatives and drive innovation.
- Competitive compensation and benefits package.
- Career growth and professional development opportunities.
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