Your role as an Entry-Level Graduate will focus on effectively supporting project and operations while facilitating efficient communication with stakeholders. You will assist in monitoring project processes, maintaining documentation, and ensuring quality standards are upheld across tasks and deliverables.
In this role, you will also contribute to the coordination of governance frameworks, assist in the development of methodologies and processes, and support different teams in delivering on strategic objectives. It is a dynamic, hands-on role suited for a proactive individual eager to grow in project and operations management.
- Supporting Project Planning: Assist the Project Manager in developing and maintaining project plans by gathering requirements, setting timelines, and updating schedules.
- Assisting in Execution: Support the implementation of projects by coordinating resources, tracking progress, and resolving minor operational challenges.
- Facilitating Coordination: Organise meetings, prepare documentation and meeting minutes, and manage follow-ups to ensure effective communication among stakeholders.
- Enhancing Collaboration: Work closely with Managers and team members to ensure alignment on priorities and assist in the smooth delivery of projects and operational tasks.
- Data Analysis and Reporting: Assisting in monitoring budgets, billing, risks, and resource allocation by compiling data and preparing initial analyses for review.
- Monitoring Performance: Track project progress, operational activities, and milestones while ensuring compliance with timelines and quality standards.
- Managing Documentation: Maintain accurate and accessible records of project details, agreements, and progress reports.
- Supporting Risk Management: Assist in identifying potential risks and support the development of mitigation strategies and contingency plans.
- Driving Continuous Improvement: Contribute ideas to improve project and operational workflows, ensuring efficient processes and resource use.
- Maintaining Quality Assurance: Assist in ensuring project and operational deliverables meet required standards and regulatory guidelines.
- Bachelor’s degree in a STEM field (Science, Technology, Engineering, Mathematics) is preferred.
- Recent graduate or 1–2 years of experience in project coordination, project management or operations management.
- Strong organisational and time-management skills with attention to detail.
- Proficiency in MS Office and familiarity with project management tools (certifications or training in project management are an advantage).
- Collaborative team player with excellent communication and interpersonal skills.
- Analytical mindset with a proactive approach to learning and problem-solving.
SmartSea is an Equal Opportunity Employer and values a diverse workforce with many different countries and cultures represented in our business. SmartSea offers:
- Competitive salary package.
- Professional development and career growth opportunities.
- Exposure to various projects and functions in a fast-paced environment.
- Opportunity to work in a supportive team and contribute to real maritime projects.
- Opportunity to lead a dynamic IT support team and drive meaningful improvements.
- Collaborative and growth-oriented work environment.
- Competitive salary and benefits package.
If you are passionate about service excellence and technology-driven support, we encourage you to apply for this exciting role!
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